Concordia University Library Research Forum 2024

The Library Research Forum demonstrates it's commitment to Concordia University's sustainability goals by adhering to the sustainable practices outlined by Concordia's Office of Sustainability.

The following best practices have contributed to achieving gold level of sustainability certification for the Library Research Forum event.

Diversity & Inclusion

A code of conduct was established and included on the Library Research Forum event website under the “Code of Conduct” tab.
Participants are asked to abide by the Library Research Forum event’s code of conduct in all virtual and professional activities associated with the event and to treat each other with respect and consideration in order to create a collegial, inclusive and professional environment.
The call for proposals and the event was advertised widely on a variety of platforms.
Participants are encouraged to optionally share their pronouns when introducing themselves and to use non-binary language when possible.
For in-person events, participants can optionally signal their gender identity via nametags. For virtual events, participants can optionally signal their gender identity via their display names

Indigenization

For virtual sessions, event speakers are encouraged to begin their learning sessions with the Territorial Acknowledgement. The in-person event will feature a Territorial Acknowledgement during opening remarks.

Accessibility

Accessibility considerations have been integrated in the event’s registration form on the event website and individuals requiring accessibility-related accommodations can contact the event planning group through a centralized email inbox.
Event registration email communications sent to Concordia’s faculty and staff are bilingual.
The event website follows web accessibility guidelines and closed captioning will be enabled for all virtual learning sessions.
The event is free of charge and is being held over two working days. Faculty and staff are encouraged to attend learning sessions during their working hours.
Information about washroom accessibility has been communicated to attendees via email prior to the event.
The two-day event schedule provides attendees multiple breaks between sessions.
Recordings of the virtual sessions (including closed captioning transcripts) will be made available to attendees after the event via Microsoft Stream.
A post-event survey will be sent to all attendees to collect feedback.

Waste & Transportation

All dishware for the event will be provided by the Concordia Dish Project and will consist of reusable dishware only. Any napkins or additional supplied from the caterer will be compostable.
At the in-person event, participants can use the sorting bins, that will be provided and monitored by a representative from the office of sustainability.
Any leftover food from the event will be donated.

Purchasing & Sponsorship

At least 50% of the food options offered to attendees are not meat-based. Plant-based (vegan) meals will be offered to attendees.
The event’s caterer strives to use local and sustainable food.

Digital consumption

During the virtual learning sessions, participants are invited to reduce their streaming quality and turn off their cameras when not presenting or interacting with others.
In the pre-event email communications, participants are reminded to delete emails that are no longer necessary or useful.
The event schedule and details are housed on its platform, Grenadine. No attachments have been included with communications to participants.
Recordings of virtual sessions will be accessible via the Library Research Forum SharePoint site.

Awareness & Reporting

The actions taken to contribute to the university’s sustainability efforts and to achieve gold level sustainability certification are outlined on the “Sustainability efforts” tab of the event website.
Examples of actions taken to increase the sustainability of the event will be verbally shared to participants.

For more information on Concordia University's commitment to sustainability, and how to certify your event, visit the Concordia Sustainable Event Guide and Certification page.

The Library Research Forum demonstrates it's commitment to Concordia University's sustainability goals by adhering to the sustainable practices outlined by Concordia's Office of Sustainability. The following best practices have contributed to achieving gold level of sustainability certification for the Library Research Forum event.Diversity & Inclusion<ul><li>A code of conduct was established and included on the Library Research Forum event website under the “<a target="_blank" rel="noopener noreferrer" href="https://library.concordia.ca/about/staff/forum/code-of-conduct.php">Code of Conduct</a>” tab.</li><li>Participants are asked to abide by the Library Research Forum event’s code of conduct in all virtual and professional activities associated with the event and to treat each other with respect and consideration in order to create a collegial, inclusive and professional environment.</li><li>The call for proposals and the event was advertised widely on a variety of platforms.</li><li>Participants are encouraged to optionally share their pronouns when introducing themselves and to use non-binary language when possible.</li><li>For in-person events, participants can optionally signal their gender identity via nametags. For virtual events, participants can optionally signal their gender identity via their display names  </li></ul>Indigenization<ul><li>For virtual sessions, event speakers are encouraged to begin their learning sessions with the Territorial Acknowledgement. The in-person event will feature a Territorial Acknowledgement during opening remarks. </li></ul> Accessibility<ul><li>Accessibility considerations have been integrated in the event’s registration form on the event website and individuals requiring accessibility-related accommodations can contact the event planning group through a centralized email inbox.</li><li>Event registration email communications sent to Concordia’s faculty and staff are bilingual.</li><li>The event website follows web accessibility guidelines and closed captioning will be enabled for all virtual learning sessions.</li><li>The event is free of charge and is being held over two working days. Faculty and staff are encouraged to attend learning sessions during their working hours. </li><li>Information about washroom accessibility has been communicated to attendees via email prior to the event.</li><li>The two-day event schedule provides attendees multiple breaks between sessions. </li><li>Recordings of the virtual sessions (including closed captioning transcripts) will be made available to attendees after the event via Microsoft Stream.</li><li>A post-event survey will be sent to all attendees to collect feedback.   </li></ul>Waste & Transportation<ul><li>All dishware for the event will be provided by the Concordia Dish Project and will consist of reusable dishware only. Any napkins or additional supplied from the caterer will be compostable.</li><li>At the in-person event, participants can use the sorting bins, that will be provided and monitored by a representative from the office of sustainability.</li><li>Any leftover food from the event will be donated.  </li></ul>Purchasing & Sponsorship <ul><li>At least 50% of the food options offered to attendees are not meat-based. Plant-based (vegan) meals will be offered to attendees.</li><li>The event’s caterer strives to use local and sustainable food.   </li></ul>Digital consumption<ul><li>During the virtual learning sessions, participants are invited to reduce their streaming quality and turn off their cameras when not presenting or interacting with others.</li><li>In the pre-event email communications, participants are reminded to delete emails that are no longer necessary or useful.</li><li>The event schedule and details are housed on its platform, Grenadine. No attachments have been included with communications to participants.</li><li>Recordings of virtual sessions will be accessible via the Library Research Forum SharePoint site.   </li></ul>Awareness & Reporting<ul><li>The actions taken to contribute to the university’s sustainability efforts and to achieve gold level sustainability certification are outlined on the “Sustainability efforts” tab of the event website. </li><li>Examples of actions taken to increase the sustainability of the event will be verbally shared to participants.</li></ul>For more information on Concordia University's commitment to sustainability, and how to certify your event, visit the <a target="_blank" rel="noopener noreferrer" href="https://www.concordia.ca/sustainability/get-involved/tools-resources/event-guide-certification.html">Concordia Sustainable Event Guide and Certification</a> page.

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